

Effective: November 2020
Thank you for being a valuable member of Prologis' audience. You are important to us, and we respect your privacy.
This privacy policy (“Privacy Policy”) (together with our Supplier Portal Terms of Use "Terms of Use") and any other documents referred to in them) sets out the basis on which we will process any personal data we collect from or about you or that you provide to us. Personal information or data means any information enabling the direct or indirect identification of you or other natural persons (“Personal Data”). Please read the following carefully to understand our views and practices regarding your Personal Data and how we will treat it. This Policy also provides you with information about your privacy rights and how to exercise them.
The Prologis group consists of different legal entities incorporated in Europe and outside of Europe. This Privacy Policy is issued on behalf of the Prologis group in Europe and when we mention “Prologis”, “we”, “us” or “our” we are referring to the relevant Prologis entity that is the controller, in other words, that is responsible for processing your data and determines the means and purposes of such processing. For the list of controllers, please click here.
If you have any questions about this Privacy Policy, please contact us.
The websites and any online services hosted and supplied by the Prologis group or by third parties on Prologis’ behalf (“Websites”) contain hyperlinks to other unaffiliated websites that may have information policies and practices different from ours. We have no control over those websites, are not responsible for their privacy policies, practices or content, and this Privacy Policy does not apply to them. We recommend that you review the privacy policies of such other websites after leaving our Websites.
We may collect, store or otherwise process different kinds of your Personal Data depending on how we interact with you. Categories of Personal Data that we collect include:
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your Personal Data but is not considered Personal Data by law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your Personal Data so that it can directly or indirectly identify you, we treat the combined data as Personal Data which will be used in accordance with this Privacy Policy.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). We hereby explicitly ask you not to provide us with any special categories of Personal Data.
The type of Personal Data that we collect about you will depend on our relationship with you, as further described below.
You may provide us with your Personal Data by filling in your information in a form (either online or in hard copy) or by corresponding with us (by post, phone, email or otherwise), for example, when you:
It is important that the Personal Data you provide to us is accurate and current. Please keep us informed, through the “How to Contact Us” section, of any changes to your Personal Data that may be relevant to us.
We may also receive some Personal Data from other sources. For example, if Prologis has a business relationship with the organisation that you represent, your colleagues or other business contacts may give us information about you, such as your Contact Data or details of your role in the relationship.
Prologis may also receive Personal Data from third party data providers or publicly available sources of information, including receipt in order to facilitate our business needs, protect our business and comply with our legal and regulatory obligations. Examples of such data include:
We record information about your computer or device and/or track your activity while you are using the Websites. For example, we may record how many times you click on a hyperlink, determine whether you visited the Websites from a particular internet link or advertisement, or track your path through the Websites. This automatic data collection may include but is not limited to Technical Data and information collected by cookies, IP addresses, log data, browser data, and transparent GIFs ("Automatic Data").
We use Automatic Data to report aggregated activity on the Website and to better understand the needs of our users, so we can make informed decisions regarding the content and design of the Websites. We may also use this Automatic Data to personalise your experience on the Websites. Additionally, we may share Automatic Data with third parties. If you provide us with Personal Data, we may combine and use the Automatic Data with such Personal Data and such combined data will then be treated as Personal Data.
Some of our online content, such as advertisements, may be provided by third parties that may collect Automatic Data regarding your online activity. These third parties include, by way of example only, Google Ads and Burst Media. Information collected by third parties is subject to their own privacy policies and Prologis is not responsible for their privacy policies, practices or content.
For further information on the use of cookies please refer to our Cookie Policy.
We will only use your Personal Data when the law allows us to. Most commonly, we will use your Personal Data in the following circumstances:
We may process your Personal Data for one or more of the following purposes, depending on our relationship with you:
We may from time to time review Personal Data held in our systems – including the contents of and other information related to your email and other communications with us – for compliance and business-protection purposes as described above. This may include reviews for the purposes of disclosure of information relevant to litigation and/or reviews of records relevant to internal or external regulatory or criminal investigations.
To the extent permitted by applicable law, these reviews will be conducted in a reasonable and proportionate way and approved at an appropriate level of management. They may ultimately involve disclosure of your information to competent authorities and litigation counterparties.
Your emails and other communications may also occasionally be accessed by persons other than the staff member with whom such communications were initially conducted for regular business management purposes (for example, when a staff member is out of the office or has left Prologis).
We will only process your Personal Data as necessary to pursue the purposes described above. Where we need to collect Personal Data by law or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have (or are trying to enter into) with you or provide you with the relevant product or service.
We will not use your Personal Data to send you marketing materials if you have requested not to receive them. If you no longer wish to receive marketing communications from us, you can let us know by adjusting your preferences in the forms and links included for that purpose in our electronic marketing communications or by contacting us as specified in the “How to Contact Us” section below.
If you wish to obtain further information on the purposes for which we use your Personal Data, please contact us as specified in the “How to Contact Us” section below.
We may share your Personal Data, for the purposes detailed above, with:
We transfer Personal Data within and between Prologis' various worldwide locations. We have established certain safeguards and contractual arrangements regarding the transfer of Personal Data. International transfers of data from the European to the US parts of the Prologis group are based on Standard Contractual Clauses issued by the European Commission as referred to in article 46 of the General Data Protection Regulation. In the event that the UK no longer forms part of the European Economic Area, any transfers of data from the UK establishments to the US establishments of the Prologis group and from the European Economic Area to the UK establishments of the Prologis group will be based on Standard Contractual Clauses issued by the European Commission as referred to in article 46 of the General Data Protection Regulation. You may contact us to request more information about (including a copy of) these arrangements (see the “How to Contact Us” section below).
In relation to the transfer of Personal Data to third parties, Prologis establishes whether any specific data security measures need to be implemented with those third parties beforehand and implements such security measures as required.
An overview of the countries where Prologis is located can be found on www.prologis.com.
Prologis strives to retain Personal Data for no longer than is reasonably necessary for its processing purpose. The applicable retention period depends on the purpose for which Personal Data was obtained and on specific data retention obligations arising from applicable laws that may require the data to be held for a certain period of time.
We may retain Personal Data for a longer period than is necessary for its processing purpose in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect of our relationship with you. In some circumstances, for research or statistical purposes (including the generation of aggregate statistical studies), we will anonymize your Personal Data, in which case we may use this information indefinitely without further notice to you.
We take appropriate technical and organisational measures to protect your Personal Data from loss, misuse, unauthorized access, disclosure, alteration or destruction. Prologis is committed to ensure that Personal Data can only be accessed on a "need to know" basis.
You should keep in mind that no internet transmission is 100% secure or error-free, so please consider carefully what type of information you provide to us using the internet.
We have procedures in place to deal with any suspected or actual Personal Data breaches and will notify you and the relevant regulator of the occurrence of such a breach if we are legally required to do so.
We do not seek to nor knowingly collect or maintain information from those under the age of 18. No part of the Websites is structured to attract anyone under 18 and in fact under the Terms of Use, you must be 18 years or older to use the Websites. By using the Websites, you represent that you are not under 18 years of age.
If a child has provided us with Personal Data, a parent or guardian of that child (or another individual who has such rights based on the applicable local law) may contact us to have the information deleted from our records. To do so, please contact Prologis through the information provided below in the “How to Contact Us” section. If we become aware that a child has provided us with Personal Information without parental consent, we will take steps to remove such information.
As an individual you have a number of rights you can exercise in relation to the Personal Data we hold about you. In particular, you have the right to:
Note that under certain conditions, we may not be able to or permitted to satisfy your request, for example if we are under a legal obligation to retain or process certain Personal Data we hold about you. If that is the case, we will let you know as soon as possible. We may need to request specific information from you to help us confirm your identity and ensure your right to access the information or to exercise any of your other rights.
To exercise your rights please contact us through the information provided below in the “How to Contact Us” section.
Your use of the Websites constitutes your acceptance of the terms and conditions in this Privacy Policy as modified from time to time, including our collection and use of Personal Data, as well as our Terms of Use. Please click here to review our Terms of Use statement in its entirety.
The Privacy Policy may be amended as needed, so you are encouraged to review the Privacy Policy from time to time. The amended Privacy Policy will be effective upon posting on the Websites, and we will note near the top of the first page the date on which any changes are made. Your continued use of the Websites following the posting of changes to the Privacy Policy means that you accept the changes and our use of your Personal Data in accordance with the revised policy. Prologis may, but is under no obligation to, provide you with notice of such modifications to this Privacy Policy via email or other communication.
Should you have any questions or concerns regarding this Privacy Policy or our processing of your Personal Data, please contact us.
You also have the right to lodge a complaint with your local data protection authority. A list of EU data protection authorities is available here: http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm. We would, however, appreciate the chance to deal with your concerns before you approach such authority so please do not hesitate to contact us in the first instance.
Every connection starts with a conversation. Our team is here to help.